Automate Your Hiring Process with Google Sheets – The Smart Recruitment Tracker by Excel Walaa


Managing recruitment manually can be time-consuming. Screening resumes, scheduling interviews, and sending offer letters require hours of effort.

At Excel Walaa by Divyesh, we focus on automation to simplify hiring. The Smart Recruitment Tracker is a fully automated Google Sheets system that streamlines hiring from job applications to final selection.

What is the Smart Recruitment Tracker?

The Smart Recruitment Tracker is an end-to-end hiring automation tool built in Google Sheets, eliminating the need for expensive HR software. It automates every stage of recruitment, helping businesses make hiring more efficient.

  • Collects job applications from Google Forms
  • Shortlists candidates based on predefined criteria
  • Schedules interviews and generates Google Meet links
  • Sends interview invitations and evaluation forms automatically
  • Calculates interview scores and determines final selection
  • Generates personalized offer letters in Google Docs and sends them via email
  • Provides a real-time recruitment dashboard with hiring insights

This system eliminates manual effort, reduces errors, and speeds up the hiring process.

Key Features

1. Job Application Collection & Tracking

  • Candidates submit their applications via Google Forms
  • Data is automatically stored in Google Sheets
  • Each candidate receives a unique Applicant ID and resumes are saved in Google Drive

2. Smart Shortlisting

  • Candidates are automatically shortlisted based on experience, skills, and qualifications
  • A custom formula evaluates applicants and marks them as “Shortlisted” or “Rejected”

3. Interview Scheduling

  • HR assigns an interviewer and date in the system
  • The system generates a Google Calendar event and a Google Meet link
  • Automated email invitations are sent to both the interviewer and the candidate

4. AI-Driven Interview Scorecard

  • Interviewers receive a pre-filled Google Form to submit feedback
  • The system automatically calculates total scores based on predefined weightage
  • Candidates are marked as “Hired” or “Rejected” based on their scores

5. Offer Letter Generation

  • If a candidate is hired, the system generates a personalized offer letter in Google Docs
  • The letter is converted to PDF and emailed automatically
  • If rejected, a polite rejection email is sent

6. Recruitment Dashboard for HR Teams

  • The real-time dashboard tracks key hiring metrics including:

    • Total Applications
    • Shortlisted Candidates
    • Interviews Scheduled
    • Hired Candidates
    • Offer Letters Sent
    • Hiring Success Rate

This ensures that HR teams have full visibility over the recruitment pipeline without manual tracking.

Who Is This For?

  • HR Teams & Recruiters looking to streamline their hiring process
  • Startups & Small Businesses that need automation without expensive HR software
  • Excel & Google Sheets Users who want to leverage automation without coding

This system requires no technical skills. Simply set it up and let automation handle the rest.

Get the Smart Recruitment Tracker Now

  • One-Time Price
  • Instant Access – Copy the Google Sheets template and start automating
  • Support Available – Need help setting it up? Excel Walaa by Divyesh is available to assist

Buy Now on BuyMeACoffee

This tool eliminates manual effort and helps you focus on selecting the best talent. Automate your hiring today.

Hi, I’m Divyesh, a passionate technology and automation expert dedicated to building smart, scalable, and efficient solutions. With a strong background in MIS, software development, and AI-driven automation, I specialize in optimizing workflows, streamlining business operations, and leveraging data for better decision-making.

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